Foundation · AI knowledge base

Company Brain

Your company’s knowledge, organised so AI can actually use it.

AI is only as good as what it knows about your business. Without your SOPs, pricing, services, past proposals and tone of voice, AI tools give generic answers that your team ends up rewriting. Your Company Brain brings that knowledge together from wherever it lives today, whether that’s your CRM, shared drives, SharePoint, Notion, a database or your practice management system, and organises it so every AI system and agent checks it first.

Compare all systems

First win

10 days

From

£999

Included in

AI Workspace

Sound familiar?

The admin it takes off your plate

  • Know-how lives in people’s heads and scattered folders
  • AI drafts sound generic and need rewriting
  • The same questions get asked again and again
  • Nobody is sure which version of a document is current

What’s included

Knowledge audit. What exists, where it lives and what’s out of date: SOPs, process docs, proposals, pricing, FAQs, templates and call transcripts.

Clean-up and structure. One organised source of truth, pulled from your CRM, drives, SharePoint, Notion or databases.

A searchable AI knowledge base (RAG). AI agents and LLMs answer from your own documents, with sources.

Auto-sync. New or updated documents flow in without anyone uploading them.

Brand voice guide for AI. Every draft sounds like you, not a chatbot.

Connections to your AI tools and agents. Claude, ChatGPT and n8n agents, with the right access permissions.

Sensitive data rules. What goes in, what stays out, and who can see what.

Why context matters

data sources the average organisation manages customer data across

of organisational data is estimated by data leaders to be untrustworthy

more marketing-qualified leads for HubSpot customers running AI on high-quality context

Sources: Salesforce State of Marketing, 2025; Salesforce State of Data and Analytics, 2026; HubSpot, September 2026.

The AI harness

Your Company Brain is what AI knows. The harness is how it works safely.

A model on its own can write and answer. To do real work in your business safely, it needs a harness around it. Every agent and AI workflow we build runs on five layers.

1

Context

Gives AI the knowledge it needs

Company Brain, CRM and other system data, documents, instructions

2

Action

Lets AI do things, not just say things

Updates records, drafts emails and books meetings in your tools

3

Orchestration

Runs multi-step work

Tasks, loops and multiple agents working on one job

4

Control

Keeps AI inside the lines

Guardrails, permission models and human approval on anything customer-facing

5

Feedback

Makes it better over time

Evaluation logs, error tracking and self-correction

Built with Claude Code, OpenAI Codex, Cursor, n8n, Microsoft Agent Framework and Grok, choosing the right one for the job and your existing tools.

Pricing

Clear pricing. Risk on us.

Fixed prices, scoped up front. Your Time-Back Map confirms the exact quote before you commit.

Company Brain

£999

one-off, from

  • Everything above
  • Operating Manual and walkthroughs
  • 30-day tune-up after launch

Inside AI Workspace

£3,000

one-off, from

  • Company Brain included
  • AI assistant and ready-made workflows
  • Team training
50% to start, 50% when it’s live and workingEverything set up in your nameGuides, walkthroughs and a 30-day tune-up15% off each additional system

Accuracy Guarantee

We agree 20 real test questions at kick-off. If your Company Brain can’t answer them correctly from your own documents, we keep working for free until it can.

Every build includes

  • Tool selection and set-up, with everything in your name
  • Guides and recorded walkthroughs
  • A 30-day tune-up after launch
  • Half up front, half when it’s live and passing agreed tests

How it works

From first call to working system

  1. 1

    Time-Back Audit

    Free 30-minute call about where your team’s week goes.

  2. 2

    Time-Back Map

    The hours and £ you’re losing, and a fixed-price quote.

  3. 3

    Build

    Built into your existing tools and tested properly.

  4. 4

    Hand over

    Guides, walkthroughs and training for your team.

  5. 5

    Deploy & optimise

    Live, reviewed after 30 days and fine-tuned.

Questions

Good questions to ask

Is a Company Brain the same as our CRM?

No. Your CRM is one source. The Company Brain draws on your CRM and your other systems, such as shared drives, SharePoint, Notion, databases or your ERP, and organises that knowledge so AI can search it and cite its sources.

Do we need one for every build?

No. Simple automations like quote chasing only need light context, which is included in every build. If AI will write or answer for you, it’s the first thing to set up.

Where is our data stored?

In accounts you own, with access permissions and clear rules on sensitive data. You can revoke access at any time.

Works well with

AI WorkspaceYour team using AI every dayLearn moreAI TrainingYour team confident with AILearn moreCustom AI AgentsSupport bots, phone agents and moreLearn more

Not sure which system you need?

Book a free 30-minute Time-Back Audit and we’ll tell you which one will save your team the most time.