AI system · AI assistant and workflows

AI Workspace

Your team using AI every day, on your own data, safely.

We set up an AI assistant for your team, connect it to your Company Brain and the tools you already use, and build the everyday workflows that take the repetitive writing, chasing and tidying off their plate.

Compare all systems

First win

14 days

From

£3,000

Includes

Company Brain

Sound familiar?

The admin it takes off your plate

  • The same emails, quotes and proposals get written from scratch
  • Invoices go overdue because chasing is nobody’s job
  • CRM data is messy, so nobody trusts the reports
  • Monday mornings start with asking around for updates

What’s included

Company Brain. Your knowledge organised so AI works from your own documents and tone of voice.

AI assistant set up for your team. Claude or ChatGPT, connected to your Company Brain, CRM, drive, inbox and Slack or Teams.

Monday Ops Digest. The week’s highlights, risks and actions, posted to Slack, Teams or email.

Scheduled reports. Weekly, monthly and quarterly reports generated from live data.

AI usage policy. Clear rules on what can and can’t go into AI tools.

Training and Operating Manual. Two team sessions plus walkthroughs, so it sticks.

Where the hours go

a day spent reading, writing and replying to email

2 in 3

employees say the AI tools they have are partial, ineffective or insufficient

Sources: Fyxer Admin Burden Report, January 2026.

Built-in workflows

Four workflows that give your team hours back every week.

Every AI Workspace comes with these core workflows, plus a prompt library built around your team’s repeat tasks.

Email drafter and replier

Incoming emails triaged, with replies drafted in your voice from your Company Brain, ready for a person to check and send.

Quote and proposal generator

Branded, accurate quotes and proposals built in minutes from your CRM data, pricing and past proposals.

Invoice chaser

Overdue invoices trigger polite, well-timed reminders, and the right person is alerted when they need to step in.

CRM hygiene

Duplicates merged, missing fields filled, records tagged automatically, and calls and emails logged without anyone typing.

Pricing

Clear pricing. Risk on us.

Fixed prices, scoped up front. Your Time-Back Map confirms the exact quote before you commit.

AI Workspace

£3,000

one-off, from

  • Company Brain included
  • AI assistant + 4 core workflows
  • Monday digest and scheduled reports
  • 2 training sessions
50% to start, 50% when it’s live and workingEverything set up in your nameGuides, walkthroughs and a 30-day tune-up15% off each additional system

Adoption Guarantee

If your team isn’t using it every week after 30 days, we’ll run an extra training session and rebuild the workflows they’re not using, for free.

“Flowpartner automated our proposal process, saving at least 5 hours per week. This has helped shorten our deal cycle and ensure no deal slips through the cracks.”
Amer · BDM
“Harry and the flowpartner team built us an AI dashboard that cut our group-level reporting by 20 hours per month!”
Iain · CFO

How it works

From first call to working system

  1. 1

    Time-Back Audit

    Free 30-minute call about where your team’s week goes.

  2. 2

    Time-Back Map

    The hours and £ you’re losing, and a fixed-price quote.

  3. 3

    Build

    Built into your existing tools and tested properly.

  4. 4

    Hand over

    Guides, walkthroughs and training for your team.

  5. 5

    Deploy & optimise

    Live, reviewed after 30 days and fine-tuned.

Questions

Good questions to ask

Claude or ChatGPT?

Whichever suits your team and existing tools. We’ll recommend one on your Time-Back Audit and set it up on a business plan in your name.

Will the email drafter send things on its own?

No. It drafts replies in your voice for a person to check and send. You decide what, if anything, is ever sent automatically.

Can we add more workflows later?

Yes. Most teams add one a month on Run & Improve.

Works well with

Company BrainYour knowledge, organised for AILearn moreAI TrainingYour team confident with AILearn moreLeak-Proof PipelineSales admin on autopilotLearn more

Not sure which system you need?

Book a free 30-minute Time-Back Audit and we’ll tell you which one will save your team the most time.